If you're looking at renting the Uxbridge Music Hall we'd love to hear from you.

You can begin by viewing our calendar of confirmed bookings and then from there fill out the following form:

 

Calendar

 

Rental Form

**Please note that filling out this form does not confirm the availability of the dates you've selected until we have responded to you with a formal contract and payment has been made on the rental.**

Here are the steps that are followed to rent the Uxbridge Music Hall:

Step 1: Booking the Hall

  1. Booking Hall Rates and application form link: https://forms.office.com/r/QAiXPjxeG3
    • Bookings are accepted for the current and upcoming years. For bookings beyond one year, priority is given to frequent users.
  2. Confirmation
    • Confirm your booking at least three (3) months prior to your event.
    • A non-refundable deposit of 25% of the total rental fee is required at the time of booking confirmation.
  3. Payment
    • Full payment, including a $1000 refundable damage deposit, is due 14 days before the event.
    • Failure to pay on time may result in forfeiture of your booking.

Step 2: Preparing for Your Event

  1. Insurance
    • Secure $2 million in commercial general liability insurance (or $5 million for events with alcohol) and list the Township of Uxbridge as an additional insured.
    • Submit proof of insurance at least two weeks prior to your event.
  2. Technical Needs
    • Discuss your technical requirements with the Technical Manager by email This email address is being protected from spambots. You need JavaScript enabled to view it.
    • Only certified technicians may handle lighting, sound, or rigging equipment.
    • Lights and Sounds rental equipment included in rates – Does not include mics, stands, monitors or cables. 
      Light and Sound Operators are to be hired separately. 
  3. Ticketing
    • Use the Hall’s approved ticketing service, which includes a $2 Music Hall Improvement Fund fee for tickets over $10.
  4. Alcohol
    • Alcohol is only permitted in the main auditorium and must comply with the Municipal Alcohol Policy.
    • Alcohol is prohibited in the lobby, balcony, basement, or outside areas.

Step 3: During Your Event

  1. Representative on Site
    • A designated representative must be present at all times during the event to make decisions and resolve issues.
  2. Safety and Security
    • Ensure all fire exits and aisles are clear of obstructions.
    • Smoking is prohibited inside the Hall and within 10 meters of the entrance.
    • Assign responsible individuals to oversee emergency evacuation procedures (see Appendix A for details).
  3. Capacity Limits
    • Adhere to the following capacity limits:
      • Main Floor: 190 (seated, no alcohol) or 119 (dining with alcohol) (there are 140 physical seats for the main floor)
      • Balcony: 146
      • Basement Rooms: 46-57 depending on the room
  4. Cleanliness
    • Maintain cleanliness throughout the event.
    • Remove all personal items, sets, and decorations at the end of the rental period.
    • Additional cleaning fees may apply if the Hall is left in an unsatisfactory condition.

Step 4: After Your Event

  1. Post-Event Inspection
    • Perform a post-event inspection with the Technical Manager to ensure the Hall is in the same condition as it was rented.
    • Report any damages or missing equipment immediately.
  2. Damage Deposit
  • If damage is found after the event, the cost of repairs will be charged to the credit card on file.

Additional Information

  1. Parking
    • Street parking is available on a first-come, first-served basis. Municipal Parking Map
    • The driveway on the north side of the Hall is for loading and unloading only and must remain clear at all other times.
    • The south driveway is a private driveway and must not be blocked.
  2. Advertising Opportunities
    • Promote your event
    • Banners and display boards are available for use with prior approval.

Important Policies

  • Fire Alarms and Special Effects: Do not use smoke machines or pyrotechnics that may trigger the fire alarm. False alarms will result in charges.
  • Outside Contractors: Provide a list of any outside contractors (e.g., caterers, lighting companies) for approval.
  • Food Handling: All personnel handling food must have a valid food handler’s certification.
  • On-call tech support: All emergency tech or working at heights related jobs requiring township employee to work outside of regular hours will be invoiced $150 + HST